Sign On Bonus, Accrued Vacation and COBRA Insurance are not "Wages", Says Superior Court

Connecticut's wage payment statutes, with the definition of wages found at Conn. Gen. Stat. 31-71a(3), certainly have left courts room to interpret the statute. After all, the definition of wages is merely: 

compensation for labor or services rendered by an employee, whether the amount is determined on a time, task, piece, commission or other basis of calculation.

If an employer does not pay "wages" propecourtesy library of congress "workers" in 1940rly, an employee can bring a civil action to collect such wages (along with attorneys fees, and double damages) under Conn. Gen. Stat. 31-72.

But what happens when an employer does not pay accrued vacation or sign-on bonuses? Is that a failure to pay "wages"?

A recent Connecticut Superior Court case says "no".  In Tamborino v. Velocity Express, 2008 Conn. Super. LEXIS 1527 (June 6, 2008)(Tierney, J.) (registration needed to download), the Superior Court concluded that the definition of wages did not include such items.  Moreover, "wages" does not include post-termination COBRA insurance premiums.  Thus, the employee could not use the "wage" statutes to claim that the employer's failure to do so violated state law (and entitled him to attorneys fees for pursuing such a claim).

The case also discusses performance bonuses and says that in some cases, such bonuses may be "wages".  In this case, however, the court found that the employer's failure to pay such a bonus was not made in "bad faith" and declined to award the Plaintiff additional damages for such a failure.

For employers, the case is a reminder of the importance of using clear and plain language in offer letters and employment contracts.  If bonuses are to be contingent on achievement of certain goals, or discretionary, language can be included to that effect.  

As I indicated earlier this week in my post on "fairness", employees will become bitter if they believe that the employer is not living up to the terms of the "deal".  Ensuring that offer letters give employers the flexibility to run their business while also outlining the essential terms of employment can be crucial to avoiding misunderstandings later on. 

Photo courtesy of Library of Congress (Flickr) - Workers in 1940

Gross Misconduct and COBRA - When Can An Employer Try to Deny Coverage to Terminated Employee

The Employee Benefits blog has a terrific post this week explaining the "Gross Misconduct" rule for COBRA Coverage.

For those unfamiliar with the lingo, The Consolidated Omnibus Budget Reconciliation Act (COBRA) (among other aspects) describes rights that employees have to continue their health insurance after their employment as been terminated (and for some other reasons too).    But there is an exception: When the employee is terminated for "gross misconduct", the benefits cease.  What does that mean? Well, the Act doesn't define it.COBRA - Not cobra kai from Karate Kid

But the Employee Benefit blog shares some insight from one case about what it means. 

Three things are very important about this decision.  First, the court did not find that any “criminal” conduct was required to meet the “gross misconduct” definition.  Gross misconduct can be an intentional, deliberate, extreme and outrageous that “shocks the conscience.”  It can be “reckless or in deliberate indifference to an employer’s interests.”  ...

Second, the employer has the burden of establishing the termination was for “gross misconduct.”  ... It must be the primary reason, not one of many.

Finally, the employee and potential COBRA beneficiaries have to be notified of the determination that COBRA is not being offered because of the termination for gross misconduct.  

So what's an employer to do? The blog suggests some thoughts, but I'll share some general observations as well.

1. Document, document, document.  If an employer is going to claim "gross misconduct", there ought to be ample documentation supporting the decision.

2. Make sure the termination documents reflect the actual reason and the reason amounts to "gross misconduct".  Meeting this standard is difficult and courts will understandably look to any reason to deny it. Having a letter of termination that merely states the employee was let go for "performance" reasons, isn't going to cut it. 

3. Follow policies and COBRA to the letter. The requirements, for example, about notification under COBRA are strict. Missing deadlines or not providing information may provide the escape hatch that might not be available otherwise.

And as always, seek some legal guidance on this. Denying COBRA nowadays is rare; if an employer does try to use that provision, it can be assured that a fight about coverage may not be too far behind.