Connecticut Employment Lawyer & Attorney : Daniel Schwartz : Stamford, Hartford New Haven, CT

One of my new favorite "undiscovered gems" on the Internet, is Connecticut Judicial Branch Law Libraries' Newslog.  It is a site maintained by the librarians with daily entries to help people stay informed about "recent legal developments, legal practice tools, and law library resources". It's another example of how librarians are adapting to new technology and providing a helpful resource. 

And best of all, they have added RSS feeds to allow readers to "subscribe" to it.  (If you don't know what a "feed" is, see my easy-to-read post on the subject here.)

One of the entries that caught my eye recently was a research memo prepared by the Office of Legislative Research that discussed what the Connecticut laws are regarding employers who hire illegal immigrants.  The issue arises out of a law that Arizona passed last year that provides for extreme penalties to employers who hire illegal immigrants. 

So what does Connecticut say on the subject? Well, the memo points to Conn. Gen. Stat. 31-51k, which has been on the books for 35 years, as the applicable law:

Since 1972, Connecticut law has penalized employers who knowingly employ aliens not entitled to lawful residence. A first offense is punishable by a fine of $ 200 to $ 500. Any subsequent offense is a class A misdemeanor, punishable by a fine of $ 2,000, imprisonment for up to one year, or both.

But not so fast. 

As the OLR memo goes on to state, that law is likely preempted by the 1986 Federal Immigration Reform and Control Act (IRCA) which preempts “any State or local law imposing civil or criminal sanctions (other than through licensing and similar laws) upon those who employ, or recruit or refer for a fee for employment, unauthorized aliens” 8 U.S.C. 1324a(h)(2).  Thus, even with a Connecticut law on the books, it probably has no real effect anymore because of the federal law "preempting" it. (Why have the state law then still on the books? That's a good question for another day.)

The memo concludes by stating that the Arizona law is different because that state statute deals with a business license, which is exempted from preemption. 

With no action on any immigration-related bills in Connecticut this session, Connecticut employers should continue to educate themselves on the requirements of IRCA in dealing with illegal aliens. The Department of Labor's website is a good place to start and there are additional materials located here. But the enforcement of laws relating to the hiring of illegal aliens has also been picked up by the Department of Homeland Security and even Connecticut has its own Alien Labor Certification Unit. It is an area filled with risk and employers should continue to tread carefully.

Lastly, on a lighter note, what post on alien workers, would be complete without a link to the classic Genesis song "Illegal Alien". So, on this Friday, a link to the deliciously tacky video is below:

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When a new employee starts, there's normally enough paperwork to fill a room.  One of those forms is the I-9 form issued by the United States Citizenship and Immigration Services (USCIS), formerly INS.  What does the I-9 form check? It checks the new hire's employment eligibility -- in other words, is the person legally allowed to work in the United States. 

Late last week, USCIS updated the form, which applies to both Connecticut and national employers, for the first time in a while.  In addition, it updated the companion handbook for employers, which includes instructions on how to complete the form.  You can download the form here.  The documents are also available on the USCIS's website and additional information is available for employers here. 

When do employers need to use this new form?

USCIS urges employers to begin using these new forms immediately; however, USCIS has also indicated that employers can use the old form I-9 until December 7, 2007.  Certainly, it appears that employers should considering using the new form as soon as possible, and no later than December 7, 2007. 

What changes does the form make?  There are several, but here are a few noteworthy ones as noted by the Pennsylvania Employment Law Blog. 

• Five documents have been removed from List A of the List of Acceptable Documents:
  • Certificate of U.S. Citizenship (Form N-560 or N-561)
  • Certificate of Naturalization (Form N-550 or N-570)
  • Alien Registration Receipt Card (I-151)
  • Unexpired Reentry Permit (Form I-327)
  • Unexpired Refugee Travel Document (Form I-571)
• One document was added to List A of the List of Acceptable Documents:
  • Unexpired Employment Authorization Document (I-766)
• Instructions regarding Section 1 of the Form I-9 now indicate that the employee is not obliged to provide his or her Social Security number in Section 1 of the Form I-9, unless he or she is employed by an employer who participates in E-Verify.
• Employers may now sign and retain Forms I-9 electronically.

The changes to this form may not be the most exciting development in employment law, but considering that every new hire must fill one out, it is important for employers to understand them. Even more important, employer should start using this new form and make sure that the form is filled out correctly.

(H.T. Ohio Employer's Law Blog)

UPDATE: The new forms go into effect December 26, 2007.

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Late today, a California judge granted a preliminary injunction barring the government from distributing letters to employers notifying them of social security number discrepancies.  These are known as "no-match" letters.  The order also prevents the government from enforcing a rule that would have required employers to terminate employees whose discrepancies weren’t resolved within 90 days.

The New York Times does a good job summarizing the decision. 

Judge [Charles] Breyer chastised the Department of Homeland Security for making a policy change with “massive ramifications” for employers, without giving any legal explanation or conducting a required survey of the costs and impact for small businesses.
......

If allowed to take effect, the judge found, the rule could lead to the firing of many thousands of legally authorized workers, resulting in “irreparable harm to innocent workers and employers.”
....

Judge Breyer found that the Social Security database that the rule would draw upon was laden with errors not related to a worker’s immigration status, which could result in no-match letters being sent to legally authorized workers. “There is a strong likelihood that employers may simply fire employees who are unable to resolve the discrepancy within 90 days,” even if they are legal, he wrote.

Even though the decision is in California federal court, the injunction apparently applies nationwide. In other words, the order enjoins the Social Security Administration from sending notifications to approximately 140,000 employers across the country notifying them of the new rule, which could affect about eight million workers.

Thus, Connecticut employers -- for the time being -- should not be concerned about the key provision in the new "no-match" rule but should stay tuned for additional developments as the case progresses.  Of course, that does NOT mean that employers can ignore immigration rules; the standard verification rules still apply.

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