U.S. Department of Labor Updates Website with New Tools Regarding Recordkeeping and Reporting Requirements

This week, the U.S. Department of Labor updated their website and providLabor Secretary Elaine Chaoed some new online tools to help employers figure out which recordkeeping, reporting and notice requirements apply to them. 

According to the DOL:

The new FirstStep Recordkeeping, Reporting and Notices elaws Advisor has been integrated into a FirstStep suite of advisors that also includes the revised and expanded FirstStep Poster Advisor and FirstStep Employment Law Overview Advisor.

"These Internet tools will make it easier for small business employers to learn about and comply with the federal laws that apply to them," said Secretary of Labor Elaine L. Chao.

However, employers in Connecticut using these tools should be cautious.  There are additional requirements that employers in Connecticut that may apply and some are stricter than the federal rules.

Because of this, employers should use the department's online tools as a resources, but should followup with an attorney or the Connecticut Department of Labor about additional requirements that may apply.

(H/T Delaware Employment Law Blog)

Connecticut DOL Requires Employers To Report on Use of FMLA

The Connecticut Department of Labor has just posted a form for employers to fill out online regarding their experiences with the use of FMLA for the 2007 calendar year.  Filling out this form is required by state regulation for employers who are subject to the Act.

The Department's website has the details:

If your company employed 75 or more employees in Connecticut as of October 1, 2006 you are subject to the Connecticut Family and Medical Leave Act and as such your response is needed for the Labor Commissioner's report. Kindly take a moment to complete this form ant transmit it back to us before April 1, 2008. Your cooperation is greatly appreciated.

What the website does not specify is that the use of this form is actually mandated by state regulations. Specifically, Conn. Reg. Sec. 31-51qq-48 states that

(b) Employers shall report the following data for each calendar year for which they are subject to the Act: 

(1) Employer’s name;
(2) Number of employees;
(3) Number of family leaves approved for birth or adoption, and duration;
(4) Number of family leaves approved for family illness, and duration;
(5) Number of medical leaves approved, and duration;
(6) Any other information the Commissioner determines necessary to assess the current experience of employers with medical and family leaves of absence. Any family or medical leave approved under the Act which includes less than five days unpaid leave need not be reported to the Labor Department.

Although the language of the regulation suggests that compliance is mandatory, there is no indication in the regulation for the "punishment" for failure to comply.   Nevertheless, there also appears to be no "harm" in filling out the form either.  The goal of this form and report appears to be simply to track the progress and use of the state FMLA laws. 

Employers may receive notice of this form via the mail later this winter, but it is an easy item to get a head start on.  Once the numbers are compiled, the form can likely be filled out in just a few minutes.

Wrongful Discharge Claim For Reporting Bar Manager Rejected by Jury

A recent article by the Connecticut Law Tribune reported on the trial of two bar workers who claimed that they were terminated in retaliation for reporting a supervisor's alleged sexual harassment of a waitress.  According to court records In the trial of  Daniel Van Kruiningen and Kimberly Chatterton v. Plan B, LLC d/b/a Mohegan After Dark, which took place in federal court in May 2007 (the article fails to mention the date), the jury found for the employer on all counts, including a common law claim for wrongful discharge. 

The Tribune article sums up the salacious allegations found in the Complaint:

Mystic resident Daniel Van Kruiningen and Kimberly Chatterton of Norwich were assistant manager and club manager of Ultra 88, an upscale lounge at the Mohegan Sun casino on Dec. 7, 2003. After hours, Chatterton was checking on other bars owned by her employer... 

Afterwards, Van Kruiningen obtained copies of the video surveillance camera’s recordings at Lucky’s Lounge, which showed that a young waitress had returned to Lucky’s after Chatterton left. Indistinctly, the videos appeared to show that [the supervisor] had sex with her on or near the bar.

According to the Complaint in the matter, they alleged that the video showed the supervisor causing the waitress to become intoxicated through serving of alcohol. Chatterton and Van Kruiningen alleged that they complained about serving alcohol to this underage waitress and about the incident, and alleged that they were fired a month after this incident in retaliation. 

From an employment law perspective, the most interesting aspect of the case is the wrongful-discharge claim.  The real action on this count took place behind the scenes before the trial, however.  In ruling on a motion for judgment, the District Court rejected the employer's claim that reporting a supervisor's serving of alcohol to minors was not an "important public policy" giving rise to an exception to the employment-at-will doctrine.  The court found that a wrongful discharge claim could arise from a state statute that forbids the serving of alcohol to minors

Footnote 6 of the opinion contains an interesting observation by the court about whether its ruling  will open the floodgates in other matters.

Defendant maintains that “[u]nder plaintiffs’ theory, every employee who observes – but does not participate in – a supervisor’s single violation of an important public policy, and who reports such violation to her employer, is immune from termination on an at-will basis.” ...This is an overstatement because it overlooks the reality that such plaintiff must prove that he or she was terminated in retaliation for his or her reports of such  unlawful conduct; while the amount of allegedly unlawful conduct, and/or the number of times plaintiffs voiced complaints, may be relevant to the jury’s causation determination, these considerations do not render plaintiffs’ public policy claim as alleged legally insufficient.

What does this mean for employers in the state? It's another case that has, depending on your perspective, eroded the at-will employment doctrine in Connecticut further, or expanded wrongful discharge claims to protect employees who report violations of state law. Although the employer ultimately prevailed at trial, the cost of the litigation as well as the uncertainty regarding the outcome must have weighed on the employer.

For employers in the food-services industry, the decision takes on some added significance. Because complaints regarding other employee's violations of liquor laws could give rise to a wrongful discharge claim under this decision, employers should consider investigating such complaints and ensuring that its supervisors do not retaliate against employees who make such complaints. Advice of legal counsel to discuss the particular circumstances should also be considered.